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7 common mistakes to avoid when managing your fleet

posted on 07/08/2023
  • Overview
  • 7 things to avoid

Managing a fleet, whether large or small, requires a keen eye for detail, a deep understanding of logistics, and a firm grip on the ever-changing landscape of vehicle technology and regulations. This can be especially challenging if managing a fleet is just one part of your wider responsibilities at work.

In this blog, we aim to equip you with the knowledge to avoid these pitfalls, setting your fleet on the path to efficiency and sustainability.

7 common mistakes, issues and challenges to avoid when managing your fleet

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1. Lack of proper maintenance

Regular maintenance is the backbone of a reliable and efficient fleet. Neglecting this crucial aspect can lead to expensive breakdowns, shortened vehicle lifespan, and significant safety risks. Therefore, having a proactive and well-scheduled maintenance routine should be non-negotiable within your fleet management strategy.

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2. Inadequate tracking and monitoring

Without a robust tracking and monitoring system in place, inefficiencies such as unnecessary fuel usage, unauthorised vehicle use, and problematic driver behaviour can creep in unnoticed. Implementing GPS tracking and telematics solutions can provide real-time insights into both vehicle performance and driver activities, helping you maintain control and operational efficiency.

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3. Insufficient driver training

Underestimating the importance of comprehensive driver training can lead to increased accidents, higher insurance costs, and potential non-compliance with safety regulations. Implementing a training program which is regularly update can help to improve driver skills, enhance safety awareness, and ensure adherence to your company policies.

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4. Overlooking fuel efficiency

Fuel efficiency can have a considerable impact on your fleet's operating costs and environmental footprint. Encourage your drivers to adopt fuel-efficient driving techniques, maintain vehicles properly. You may also wish to consider the integration of alternative fuel options or hybrid vehicles into your fleet.

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5. Poor route planning

Inefficient route planning can result in wasted time, increased fuel consumption, expenditure, and missed delivery deadlines. Leveraging route optimisation software can help your drivers to plan the most efficient routes, taking into account factors such as traffic, distance, and delivery priorities.

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6. Inaccurate record-keeping

A lack of accurate record-keeping can lead to compliance issues, missed maintenance schedules, and challenges in tracking expenses. Implement a reliable fleet management system to keep track of vital vehicle information, maintenance records, and expense data accurately.

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7. Focusing on short-term costs

Fleet vehicles, whether leased or purchased, are a long-term investment. When your business needs to scale fast, it can be tempting to focus too much on list price of the vehicles alone, and in doing so miss the ongoing costs throughout the life of the vehicle. A Total Cost of Ownership (or Whole Life Costs) approach to funding gives a more accurate and cost-effective way for you to make the right choices.

Find out how to calculate Total Cost of OwnershipFind out how to calculate Total Cost of Ownership

Ready to enhance your fleet management and avoid these common mistakes? We’re here to assist you every step of the way.

Get in touch on 01252 976 010 to learn more about how we can tailor our comprehensive solutions to your unique needs.

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